Which of the following is a good practice for securing physical access to confidential data?

Which of the following is a good practice for securing physical access to confidential data?

• A. Leaving documents out on your desk
• B. Locking documents in a drawer when not in use
• C. Sharing access with coworkers
• D. Taking documents home

Answer: (B)

Locking documents in a drawer when not in use is a good practice for securing physical access to confidential data because it minimizes the risk of unauthorized access. When documents are stored securely, it protects sensitive information from being seen or taken by individuals who do not have permission to access that data. This practice helps maintain confidentiality and integrity, ensuring that only authorized personnel can view or handle the documents. In a workplace setting, where multiple people may have access to shared spaces, securing confidential documents is essential for upholding privacy standards and protecting against potential data breaches. The other choices do not provide adequate security measures. Leaving documents out on your desk increases the chance that unauthorized individuals could easily see or access them. Sharing access with coworkers can dilute accountability and create confusion about who is responsible for safeguarding the information. Taking documents home may introduce risks if those environments are not secure, potentially leading to loss or exposure of sensitive data.

Locking documents in a drawer when not in use is a good practice for securing physical access to confidential data because it minimizes the risk of unauthorized access. When documents are stored securely, it protects sensitive information from being seen or taken by individuals who do not have permission to access that data.

This practice helps maintain confidentiality and integrity, ensuring that only authorized personnel can view or handle the documents. In a workplace setting, where multiple people may have access to shared spaces, securing confidential documents is essential for upholding privacy standards and protecting against potential data breaches.

The other choices do not provide adequate security measures. Leaving documents out on your desk increases the chance that unauthorized individuals could easily see or access them. Sharing access with coworkers can dilute accountability and create confusion about who is responsible for safeguarding the information. Taking documents home may introduce risks if those environments are not secure, potentially leading to loss or exposure of sensitive data.